In trying to come across more professional, many companies abandon diagrams and graphs for walls of text and formulas. However, pretty pictures aren’t just for children. The best companies make great use of diagrams and graphs in order convey information in a more simple and engaging way. A great percentage of people are visual learners, and a business organization chart can help such people understand comparisons, figures and rankings.
There are many types of business organization charts. Modern apps and software can allow users to create complex and visually compelling charts speedily – charts that might once have taken a long time to produce via conventional programs.
Such diagrams and graphs can be applied to almost every aspect of your business. A common area in which charts are useful is in relaying information to clients. The most common example of this is instruction manuals for assembling or operating products. However, you can also use graphs for services. If you’re an accountant or financial advisor, you can use a pie chart to show to a client exactly how much of their money is going on taxes and expenses. If you’re a marketing company trying to explain the process of a client’s campaign– you could do so through a flow chart rather than a lengthy wall of bullet pointed text.
You can similarly use diagrams and graphs when training new staff. If you are trying to teach someone how the workflow operates in your office, why not use a flow chart? This can more engagingly replace a step-by-step guide on an ordinarily complex or menial issue, for example coding or replacing ink in the printer.
Visuals can also be used to clearly show the hierarchy of your business. Let employees know who they need to report to for queries by creating an easy-to-read graph that can be posted around the office. This is also a great way of organising staff members’ individual roles and responsibilities. You can visually represent different areas of your business such as marketing, accounts, sales and HR. If someone has a specific question or piece of information for a particular area, they then know who to approach.
Another way in which diagrams can be useful is to compare lots of large amounts of information. For example, if you want to compare how much money you have made each month, a bar graph can easily tell you the months in which business was at its highest. This can also be great for comparing more complex information. For example, different areas of your business may be receiving different amounts of funding and you may want to compare the percentage of each these areas’ funding that is being spent to see which area of your business is burning through their funding quickest. Diagrams are constantly being used to make sense of the most complex information and are a valuable tool to data scientists. Neglecting them could be leaving you and your staff oblivious to the mechanics of your business, causing you to miss out on trends, to fail to fix flaws and overlook successes.